Skip to main content

PyCon 2014: Call for On-Site Volunteers

PyCon is organized and run by volunteers from the Python community. This year we're looking for over 200 on-site volunteer hours to help make sure everything runs smoothly. Everyone who is attending PyCon is welcome to volunteer, and all help is very much appreciated. Thank you!

Pro Tip: Sign-up to be a Session Chair or Session Runner – it's a great opportunity to meet your Python heros!

Questions? PyCon Organizers: pycon-organizers@python.org

VolunteerSign-upWhen
Session Staffclick S on the scheduleFri - Sun
Registration DeskRegistration sign-upTues - Sun
Handout Swag BagsSwag handout sign-upFri - Sat
Swag Bag StuffingJust Show Up!Thur (4 - 8pm)
Stuff 10 bags!
Tutorial SupportTutorial support sign-upWed - Thurs
Miscellaneous HelpMiscellaneous help sign-upTues - Sun

Session Staff

Volunteer: To sign-up to be a session chair/runner: click S on the schedule
  • Session Chairs and Session Runners are present for an entire session (usually 2 to 3 talks in a row).
  • Session Chairs introduce the speaker, manage the time, and facilitate the question and answer period. "Please be seated. Our next speaker is..."
  • Session Runners help the speaker get from the Speakers Lounge to the appropriate stage. They help in any way needed to make the session run smoothly.
  • Sessions Schedule: confirm talks you are staffing / tracks which need staff (hint: click the session# to sign-up for a role)

Registration Desk

Volunteer: Sign-up for an hour slot at the registration desk: registration desk sign-up
  • Someone needs to say "Welcome! What is your name?", print a name tag, hand them their stuff.
  • Please consider signing up for an hour on the registration desk. It's a great way to meet people and answer basic questions. If this is your first PyCon, it's a good way to get into volunteering!

Swag Bag Handout

Volunteer: Sign-up for an hour slot at the swag/t-shirt desk: swag handout sign-up
  • Help distributing swag bags & t-shirts; especially during that busy first morning of the conference.

Tutorial Support

Volunteer: Sign-up for an hour slot helping with a tutorial: tutorial support sign-up
  • We're looking for one "Tutorial Host" for each tutorial to help welcome participants as they arrive: be sure they're in the right tutorial, give them any printed handouts, ask them if they need help setting up their laptop, etc.
  • This need is for approximately 20 minutes before tutorials start until about 20 minutes after they start (about 40 minutes). See guidelines at: tutorial hosts.

Miscellaneous Help

Volunteer: Sign-up for miscellaneous tasks: odd jobs sign-up
  • We need 5 volunteers to help setup the Young Coders lab on Friday evening.
  • We need 5 volunteers to help teardown the Young Coders lab on Saturday last afternoon.
  • We may also need last minute help with other miscellaneous setup and teardown.

Stuff Swag Bags

Volunteer: Just show up! Thursday April 10th, 4pm - 8pm (or until we're done)
  • Come stuff 10 bags! Many hands make light work!
  • Help in quick sprints with lots of other people. For the big event, look for us at the end of tutorials on Thursday. Our goal is 5 bags/minute (can you guess how many things go in each bag? - close to 1/4 million items to bag!). Are you agile - in a crowd? We'll need about 100 volunteers for this sprint.


Stuffing Swag Bags - PyCon 2012
Photo: by kennethreitz

Comments

Anonymous said…
if i sign up for this do i get into pycon for free?
Brian Curtin said…
Everyone pays for PyCon, from the conference chair to the speakers and everyone else.

Popular posts from this blog

PyCon 2018 Registration is Now Open!

We’re thrilled to announce the opening of registration for PyCon 2018 in Cleveland, Ohio! The prior six PyCons have sold out, so prepare for another one and get your tickets early. The first 800 tickets sold are priced at an early bird discount, saving over 20% on corporate tickets and over 12% on individual tickets. Students save $25 if they purchase early!

To get started, create an account and head to https://us.pycon.org/2018/registration/ to get your tickets!

You get a package that is hard to beat when you register for PyCon. The conference itself is three days worth of our community’s 95 best talks, amazing keynote speakers each morning, and our famed lightning talks to close out each day, but it’s much more than that. It’s having over 3,000 people in one place to learn from and share with. It’s joining a conversation in the hallway with the creators of open source projects. It’s taking yourself from beginner to intermediate, or intermediate to advanced. For some, it’s getting st…

PyCon Opens Financial Aid Applications

Even though PyCon prides itself on being an affordable conference, registration is one of several expenses an attendee must incur, and it’s likely the smallest one. Flying, whether halfway around the world or from a few hundred miles away, is more expensive. Staying in a hotel for a few days is also more expensive. All together, the cost of attending a conference can become prohibitively expensive. That’s where our Financial Aid program comes in. We’re opening applications for Financial Aid today, and we’ll be accepting them through February 15, 2018.
Once you have an account on the site, you can apply here or through your dashboard.
We offer need-based grants to enable people from across our community to attend PyCon. The criteria for evaluating requests takes into account several things, such as whether the applicant is a student, unemployed, or underemployed; their geographic location; and their involvement in both the conference and the greater Python community. Those presenting at …

Introducing the PyCon Hatchery Program

PyCon is known around the world as the Python community’s premier event, attracting people from 39 countries. Outside of the main track of talks, PyCon is home to a growing number of additional events such as Young Coders, the Education Summit, Language Summit, Poster Session, among others. The conference strives to be globally representative by promoting diversity and inclusion through these additional events and outreach programs.
Our community works to meet these goals year on year. In the past, we have received requests to add events to PyCon but have not had the resources to make them work. Although we are still limited on staff resources, we are proposing a stepping point that may lead us in the right direction. What is the end goal?We want to support our community and enable them to add events to PyCon that are important to our community. The long-term goals of this program are to support and grow sustainable events that will become a recurring part of PyCon itself or find a home…